Moving data center operations is a substantial undertaking with high stakes. The importance of a well-established relocation plan cannot be overstated. It’s the compass guiding the entire process to ensure a smooth transition from one location to another. A comprehensive action plan not only mitigates risks and minimizes downtime but also optimizes efficiency, safeguards data integrity, and protects an organization’s operational backbone.

Here are 10 steps that define a successful plan for a seamless transition.

1. Assessment and planning

Your plan should begin with a thorough assessment of your existing data center. Document all hardware, software, and infrastructure components. This includes servers, storage devices, networking equipment, power and cooling systems, and any virtualized resources.

Once you have an inventory, define your goals and objectives for the relocation. Are you aiming to increase capacity, improve redundancy, enhance energy efficiency, or achieve better regulatory compliance? These objectives will shape the project plan. This plan should outline the scope of work, timelines, budgets, and required resources.

2. Risk assessment and mitigation

After you’ve taken an assessment and created a plan, identify and mitigate potential risks. These may include downtime, data loss, hardware or software failures, and unforeseen problems during transit.

Your risk mitigation strategy should incorporate contingency plans and measures to minimize the impact of the unexpected. For example, you might plan for backup power sources in case of electrical failures or data replication for data loss prevention.

3. Selection of new data center location

Evaluate potential new data center locations based on their accessibility to your team and resources. Examine the infrastructure (power, cooling, and networking), physical and digital security, and regulatory compliance. The chosen location should align with your technical and business requirements. This strategy supports your existing infrastructure while accommodating future growth.

4. Infrastructure preparation

Planning and preparing your new data center are key. A well-designed layout can improve airflow, minimize hotspots, and enhance the efficiency of your new data center. Before you move equipment, confirm the space in the new data center meets the technical specifications. This may include electrical upgrades or environmental controls like temperature and humidity regulation.

5. Equipment inventory and labeling

Create a comprehensive inventory of all equipment in the current data center. Document the make, model, serial number, and any relevant configurations. Next, label each piece of equipment with a unique identifier for easy tracking during relocation.

6. Data migration and backups

Develop a detailed data migration plan outlining how data will be transferred from old to new systems. This plan should minimize downtime by scheduling data transfers during low-activity periods. Prioritize backups of critical data to safeguard data integrity and availability during relocation.

7. Communication and coordination

Establish a communication plan to keep all stakeholders informed about the relocation process. Similarly, you should coordinate with all relevant teams, including IT and vendors involved in the relocation. This ensures everyone can work together seamlessly.

8. Testing and validation

Conduct extensive testing of all systems and equipment in the new data center before going live. Test hardware, software, networking configurations, and power redundancy to identify and rectify issues before they impact operations. Next, validate the data migration. Verify data has been transferred securely and applications are functioning correctly in the new environment.

9. Deployment and transition

The physical relocation of equipment and hardware to the new data center typically involves careful packing, transportation, and installation. Carefully monitor the transition. Be prepared to address unexpected issues that may arise, using your assessment and risk mitigation plans to guide your teams.

10. Post-relocation evaluation

Finally, your relocation is complete, but the work isn’t finished yet. After the relocation, and once the new data center is operational, conduct an evaluation. Gather feedback from stakeholders, including IT staff and end users. What was their experience during the transition? Flag any challenges or unresolved issues for immediate action. When you promptly address these problems, you’ll help to ensure the smooth operation of the new data center.

Get the resources you need

A data center relocation doesn’t happen overnight and shouldn’t be attempted without proper planning. It demands a meticulous, step-by-step approach. By carefully navigating the relocation journey one step at a time, you’ll undertake the transition with appropriate attention where it’s due — from taking the first step to flipping on the final switch at your new location.

Getting ready to relocate your data center operations? Contact the experts at to get started.