Department: Accounting & Finance

Reports to: Accounting Manager

Primary Responsibilities

The Staff Accountant will share responsibilities over a broad range of Accounting and Finance functions, such as accounts receivable, accounts payable, sales & use tax compliance, expense reporting, inventory control, the month-end close process, and financial planning and analysis.

General

  • Assist with the evaluation, setup, and maintenance of new customers and vendors.
  • Review transactions posted in ERP system for accuracy, compliance and use tax accruals.
  • Prepare and file monthly, quarterly, and annual sales tax returns.
  • Evaluation and ongoing tracking of state nexus status and registration, as needed.
  • Assist with month-end closing of balance sheet and income statement (e.g. revenue and expense recognition, account reconciliations).
  • Assist with cost tracking, budgeting, forecasting, and variance analysis.
  • Identify and implement opportunities for improvement.
  • Other projects / reporting, as needed.

Accounts Receivable

  • Support timely and accurate customer invoicing.
  • Support proactive collection of customer balances.
  • Collaborate with customers and coworkers to resolve billing and collection issues.
  • Post incoming payments.

Accounts Payable

  • Support full cycle accounts payable duties including verifying accuracy of vendor invoices, obtaining approvals, vouchering, general ledger coding and payment scheduling.
  • Review and validate AP postings by coworkers within the Accounting Department.
  • Check payment support; (printing/mailing checks)
  • Responding to vendor inquiries, reconciling vendor statements, and researching discrepancies.
  • 1099 reporting support.
  • Train new coworkers on expense reporting process and assist them with submissions, as needed.
  • Review submitted expense reports for accuracy and compliance.
  • Track status of purchase orders, AP invoices and expense reports to ensure timely processing.

Knowledge and Skill Requirements

  • 3+ Years of Accounting Experience Relevant to Responsibilities Listed Above
  • Bachelor’s Degree in Accounting Preferred, or Additional Comparable Experience
  • Experience with general ledger is required
  • Experience with ERP Systems
  • Intermediate Excel (pivot tables, sumif, if, lookups)
  • Strong Written and Verbal Communication Skills
  • Comfortable in fast paced environment
  • Driven, Highly Self-Motivated
  • Detail & Customer Focus Oriented
  • Discretion (This role will have access to sensitive information and must maintain confidentiality)
  • Not Required, but Relevant & Desirable:
    • Leadership Experience
    • Experience with SAP Business One
    • Experience with Avalara Sales Tax Tool
    • Experience with Concur Expense Reporting Platform
    • Excel Macros / RPA / Other Automation Tools
    • Data Visualization (Tableau, Power BI, Think-Cell)
    • Advanced Presentation Design (e.g. PowerPoint)

Working Conditions

Working conditions are standard for a hybrid and/or office environment with 1-2 office visits per week.

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