Department: Accounting & Finance
Reports to: Accounting Manager
Primary Responsibilities
The Staff Accountant will share responsibilities over a broad range of Accounting and Finance functions, such as accounts receivable, accounts payable, sales & use tax compliance, expense reporting, inventory control, the month-end close process, and financial planning and analysis.
General
- Assist with the evaluation, setup, and maintenance of new customers and vendors.
- Review transactions posted in ERP system for accuracy, compliance and use tax accruals.
- Prepare and file monthly, quarterly, and annual sales tax returns.
- Evaluation and ongoing tracking of state nexus status and registration, as needed.
- Assist with month-end closing of balance sheet and income statement (e.g. revenue and expense recognition, account reconciliations).
- Assist with cost tracking, budgeting, forecasting, and variance analysis.
- Identify and implement opportunities for improvement.
- Other projects / reporting, as needed.
Accounts Receivable
- Support timely and accurate customer invoicing.
- Support proactive collection of customer balances.
- Collaborate with customers and coworkers to resolve billing and collection issues.
- Post incoming payments.
Accounts Payable
- Support full cycle accounts payable duties including verifying accuracy of vendor invoices, obtaining approvals, vouchering, general ledger coding and payment scheduling.
- Review and validate AP postings by coworkers within the Accounting Department.
- Check payment support; (printing/mailing checks)
- Responding to vendor inquiries, reconciling vendor statements, and researching discrepancies.
- 1099 reporting support.
- Train new coworkers on expense reporting process and assist them with submissions, as needed.
- Review submitted expense reports for accuracy and compliance.
- Track status of purchase orders, AP invoices and expense reports to ensure timely processing.
Knowledge and Skill Requirements
- 3+ Years of Accounting Experience Relevant to Responsibilities Listed Above
- Bachelor’s Degree in Accounting Preferred, or Additional Comparable Experience
- Experience with general ledger is required
- Experience with ERP Systems
- Intermediate Excel (pivot tables, sumif, if, lookups)
- Strong Written and Verbal Communication Skills
- Comfortable in fast paced environment
- Driven, Highly Self-Motivated
- Detail & Customer Focus Oriented
- Discretion (This role will have access to sensitive information and must maintain confidentiality)
- Not Required, but Relevant & Desirable:
- Leadership Experience
- Experience with SAP Business One
- Experience with Avalara Sales Tax Tool
- Experience with Concur Expense Reporting Platform
- Excel Macros / RPA / Other Automation Tools
- Data Visualization (Tableau, Power BI, Think-Cell)
- Advanced Presentation Design (e.g. PowerPoint)
Working Conditions
Working conditions are standard for a hybrid and/or office environment with 1-2 office visits per week.